Security of the data room is an important consideration when sharing sensitive data during due diligence processes or other business transactions. A virtual data room is a better alternative to emailing sensitive documents. Email is not always secure enough.

There are a variety of ways to improve the security of your servers and other equipment within data centers. These include biometric security scanners or a chain-link 12′ fence with razor wire, and a permanent guard at the gate in front. But, these types of security measures cost a lot and may not be practical for smaller businesses.

Administrators should carefully review each user’s access level and permissions prior to inviting them into a room for data to avoid costly mistakes and maintain safety. Ensure that the correct permissions are assigned to every individual and group and consider enabling electronic watermarking to prevent users from altering or copying sensitive documents from the VDR.

It’s also a good idea to allow audit dataroomguide.info/ logs, SSO integration, two-factor authentication, and granular permissions. These options reduce the possibility of human error and permit administrators to monitor activity to identify potential leaks or abuse of the VDR.

It is vital to ensure your data is protected both during transit and in rest. This is crucial for M&A due-diligence, as confidential information could fall into the wrong hands as a result of leaks.