Software for board portals offers an efficient central location to store, share and manage critical information. It can be used to support all aspects of meeting management — from agenda creation and sharing through to document distribution and voting in real-time. Board portals enable easy, flexible collaboration and are accessible on any device.

A top-quality board portal provides directors with safe, fast access to relevant information. It also enables directors to focus more engaging in meaningful discussions and deliberations. This means reducing the amount of time that is spent on non-essential activities like reading the physical board books or looking through email threads for critical information.

A high-quality portal can provide an array of tools to assist boards in achieving better governance in less time, such as a comprehensive board book prepping feature that makes it easy for board administrators to prepare digital board packages in minutes, and reuse templates from previous meetings. Additionally, a gen 3 portal makes it easier for board members to work between meetings, with actions items tracked and approved right in the portal, and draft minutes that are automatically linked to relevant documents.

It is important to carefully think about and evaluate every option before deciding on the best board portal. We recommend engaging the key stakeholders (board admins, IT staff and board members) early in the process, so that you understand their www.southernboardroom.com/what-is-grant-management-software-for-nonprofits/ concerns and requirements. You can then clearly convey the benefits of using a portal to support the governance processes within your company and gain their buy-in. A well-designed board portal will have an intuitive interface that is user-friendly and accessible by users with varying levels of technological knowledge.