Board management software, also known as a portal or board portal, is an online application that enables communication and collaboration among committees and boards. It simplifies the meeting process. Board members can review and exchange documents online in a safe environment, and also interact with each other during and after meetings. It also provides a set of tools for the creation of agendas, surveys and votes that enable everyone to be involved and make decisions in a collaborative manner.
Aprio’s tools for managing board meetings can help boards reduce the time spent on preparing for board meetings. With the appropriate features, it’s possible to prepare and update an agenda in a matter of minutes. These tools offer multiple layers of security as well as strict security which allows administrators to control the permissions.
The length of meetings can be cut by providing access to all documents in advance, and scheduling meetings ahead of time which makes it possible to utilize agenda templates and adding new items with a click of a button, setting the agenda item’s discussion times and incorporating a brief break between each session. Board management tools include a board notepad, where directors can voice their opinions on specific topics either during or after the meeting. This allows them to take an active part in the discussion.
Board management tools facilitate the sharing of important reports, like the chief executive’s report financial reports, as well as committee reports. This means that there is no need to archive paper copies of documents and also reduces printing costs.