It doesn’t matter if your board is using a board portal or paper for recording your minutes, it’s important www.boardroombox.com/is-membership-management-software-good-for-small-nonprofits/ that you take accurate and detailed notes. This will keep the board informed. You need to know what information to include and not include.

For instance, if you document how members voted on the motion, the minutes should reflect only votes for or against a decision — not the names of each person who voted and who backed the vote. This will help protect the board against legal issues in the future. This rule is not applicable to executive pay votes or financial transactions that involve board members. In these situations, names and rationales of the people who vote should be recorded.

Include any information that clarifies the board’s decision in your meeting minutes. It can include comments by the chairman or attorney of your company However, their views or conclusions must be explicitly stated. It is also beneficial to include any presentations or reports that were made at the meeting. This will enable your board to be aware of any pertinent updates from different committees, and offers insights for the entire team.

It is essential to keep in mind that board meeting minutes are an objective and impartial document of the board’s decision-making process. In this regard, it is best to not record any personal opinions, arguments, disagreements, political discussions, or idle conversations. Keep a focus on recording important decisions and facts with a neutral tone — even there is tension within the room.