Board meetings are where ideas for the future of a business are discussed, debated and ultimately decided upon. The discussions are not held in a vacuum. They must be guided by established rules for board meetings to ensure that the discussion stays on track, make sure that all directors are equally heard and everyone is able to comprehend the decisions taken.

It is crucial to have an agenda that is clear. This should be sent to all directors before the meeting so that they can prepare for the meeting. The agenda should include all committee or staff reports as well as any urgent issues that must be addressed at the meeting.

It’s also important to set the time and location for your meeting to ensure it fits with your directors’ schedules. This will ensure that an quorum of directors is present and also to ensure that you get the most value from your board meeting by allowing as many members to attend as they can. You should also consider the accessibility of your meeting space is, particularly if there are members with disabilities or other accessibility issues.

In the end, you must establish specific rules for the use of video and audio recording devices in your board meetings. This could be restricted to a particular room within the building or just one camera on a tripod. What constitutes a reasonable limit varies from one company to the next however, establishing specific guidelines will stop meetings from becoming a distraction which waste valuable deliberation.

www.boardmeetingpro.net/simple-ways-of-defining-an-ethical-decision-in-your-profession